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                                                       Wood River Rural Schools

Administrative iPad Policies, Procedures, and Information  


The focus of the iPad program at Wood River Rural Schools is to provide tools and resources to the 21st Century Learner. Excellence in education requires that technology is seamlessly integrated throughout the educational program. Increasing access to technology is essential for the future, and one of the learning tools of these 21st Century students is the iPad computer.  The individual use of iPads is a way to empower students to maximize their full potential and to prepare them for college and the workplace.


Learning results from continuous dynamic interaction among students, educators, parents and the extended community.  Technology immersion does not diminish the vital role of the teacher.   To the contrary, it transforms the teacher from a director of learning to a facilitator of learning.  Effective teaching and learning with iPads integrates technology into the curriculum anytime, anyplace.


The policies, procedures and information within this document apply to all iPads used at Wood River Rural Schools, including any other device considered by the administration to come under this policy.  Teachers may set additional requirements for use in their classroom.




Table of Contents

1.  Receiving Your iPad & iPad Check -In ...............................................................................1

    1.1  Receiving Your iPad ....................................................................................................1

    1.2  iPad Check -In .............................................................................................................1

    1.3  Check -In Fines ...........................................................................................................1

2.  Taking Care of Your IPad ...................................................................................................1

    2.1  General Precautions....................................................................................................1

    2.2  Carrying iPads.............................................................................................................2

    2.3  Screen Care............................................................................................... .................2

3.  Using Your iPad at School...................................................................................................2

    3.1  iPads Left at Home.......................................................................................................2

    3.2  iPad Undergoing Repair ..............................................................................................2

    3.3  Charging Your iPad’s Battery ......................................................................................2

    3.4  Screensavers...............................................................................................................2

    3.5  Sound, Music, Games or Programs ............................................................................3

    3.6  Printing .........................................................................................................................3

    3.7  Home Internet Access..................................................................................................3

4.  Managing Your Files & Saving Your Work ..........................................................................3

    4.1  Saving to the iPad/Home Directory .............................................................................3

    4.2  Network Connectivity...................................................................................................3

5.  Software on iPads...............................................................................................................3

    5.1  Originally Installed Software ........................................................................................3

    5.2  Additional Software ......................................................................................................3

    5.3  Inspection .....................................................................................................................4

    5.4  Procedure for Re -loading Software ............................................................................4

    5.5  Software Upgrades ......................................................................................................4

6.  Acceptable Use ..................................................................................................................4

    6.1  Parent/Guardian Responsibilities.................................................................................4

    6.2  School Responsibilities ...............................................................................................4

    6.3  Student Responsibilities...............................................................................................4

    6.4  Student Activities Strictly Prohibited............................................................................5&6

    6.5  iPad Care .....................................................................................................................6

    6.6  Legal Propriety .............................................................................................................6

    6.7  Student Discipline.........................................................................................................6

7.  Protecting & Storing Your iPad Computer...........................................................................6

    7.1  iPad Identification..........................................................................................................6

    7.2  Storing Your iPad..........................................................................................................7

    7.3  iPads Left in Unsupervised Areas ................................................................................7

8.  Repairing or Replacing Your iPad Computer.......................................................................7

8.1  School District Protection...................................................................................................7     

8.2  Claims ................................................................................................................................8

9. Cost of Repairs......................................................................................................................8

10. iPad Protection Plan (parent signature required) .............................................................. 9

11.Student Pledge for iPad Use...............................................................................................10




1.  Receiving Your iPad & Check -In


1.1 Receiving Your iPad

iPads will be distributed once iPad Orientation has been completed.   Parents and students must sign and return copies of the iPad Protection Plan, Student Pledge, and Acceptable Use Policy documents before the iPad can be issued.   The iPad Protection Plan outlines the requirements for obtaining the iPad.


1.2 iPad Check -In

iPads will be inspected during the final week of school during student checkout so they can be examined for serviceability.   If a student transfers out of the Wood River Rural School District during the school year, their iPad will be returned at that time.


1.3 Check -In Fines

Individual school iPads and accessories must be returned to the Wood River Rural School Library at the request of the school.  Students who graduate early, withdraw, or are suspended/expelled, or terminate enrollment at Wood River Rural School for any other reason must return their individual school iPad and accessories on the date of termination.  If a student fails to return the iPad and accessories at the end of the school year or upon termination of enrollment, that student will be subject to criminal prosecution or civil liability.   The student will also pay the cost of the iPad, or, if applicable, any insurance deductible.    Failure to return the iPad will result in a theft report being filed with the Hall County Sheriff's Department.


Furthermore, the student will be responsible for any damage to the iPad, consistent with the District’s iPad Protection Plan and must return the iPad and accessories in satisfactory condition.   The student will be charged $49 for the 1st and 2nd incident of damage.  The 3rd incident of damage or catastrophic damage will be solely the financial responsibility of the student, not to exceed the replacement cost of the iPad.


2.  Taking Care of Your iPad

Students are responsible for the general care of the iPad they have been issued by the school.   iPads that are broken or fail to work properly must be taken to the Library for an evaluation of the equipment.


2.1  General Precautions

  • The iPad is school property and all users will follow this policy and the

Acceptable Use Policy for technology.

  • Only use a clean, soft cloth to clean the screen, no cleansers of any type.

  • Cords and cables must be inserted carefully into the iPad to prevent damage.

  • iPad and case must remain free of any writing, drawing, stickers, or labels that

are not the property of the Wood River Rural School District.

  • No Stickers may be put on your iPad.

  • iPads must never be left in an unlocked locker, unlocked car or any unsupervised

area.

  • Students are responsible for keeping their iPad’s battery charged for school each

day.

  • Students must keep their iPad in the protective case, provided by the school, at

all times.



2.2 Carrying iPads

The protective cases provided with the iPads have sufficient padding to protect the iPad from normal treatment and provide a suitable means for carrying the device within the school.  The guidelines below should be followed:

  • iPads must always be within the protective case.

  • Some carrying cases (i.e. backpacks) can hold other objects (such as folders and workbooks), but these must be kept to a minimum to avoid placing too much pressure and weight on the iPad screen.


2.3  Screen Care

The iPad screens can be damaged if subjected to rough treatment.    The screens are particularly sensitive to damage from excessive pressure on the screen.

  • Do not lean on the top of the iPad when it is closed.

  • Do not place anything near the iPad that could put pressure on the screen.

  • Do not place anything in the carrying case that will press against the cover.

  • Clean the screen with a soft, dry cloth or anti -static cloth.  Use of harsh chemicals

WILL damage the screen.

  • Do not “bump” the iPad against lockers, walls, car doors, floors, etc. as it will eventually break the screen.


3.  Using Your IPad at School


iPads are intended for use at school each day.   In addition to teacher expectations for iPad use, school messages, announcements, calendars and schedules may be accessed using the iPad computer.  Students must be responsible to bring their iPad to school daily.

3.1 iPads Left at Home

If students leave their iPad at home, they are responsible for getting the course work completed as if they had their iPad present.  Violations will be handled by the classroom teacher. Repeated violations may be handled by the administration.


3.2 iPad Undergoing Repair

Students will be without an ipad while their ipad is being repaired.  When the ipad is finished being repaired and the records in the system have been updated, the student will be notified and may stop in and set their ipad backup.


3.3 Charging Your iPad’s Battery

iPads must be brought to school each day in a fully charged condition.   Students need to charge their iPads each evening.


Students may be able to connect their iPads to a power outlet in class with teacher’s approval.


3.4 Screensavers

  • Inappropriate media may not be used as a screensaver or background photo.

  • Pictures, symbols, or messages promoting drugs, alcohol, tobacco, gangs or gang activity, sexploitation, discrimination, profanity, or violence, will result in disciplinary actions.

  • A lock screen with a password must be used.


3.5 Sound, Music, Games or Programs

  • Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.

  • Music is allowed on the iPad and can be used at the discretion of the teacher.

  • Internet games are not allowed on the iPads.  If game apps are installed, they must be school appropriate and is subject to inspection at anytime by any Wood River Rural Schools staff member.

  • Data storage will be through apps.  Only school-related email accounts will be allowed, unless pre-approved by school staff.

  • Students must provide their own headphones.

  • Earbuds/phones must both be removed when the teacher or other students are speaking.


3.6 Printing

Printing will not be available on the ipads.


3.7 Home Internet Access

Students are allowed to set up wireless networks on their iPads.   This will assist them with iPad use while at home.   Printing at home will require a wireless printer, proper settings on the iPad, and the correct app.


4.  Managing Your Files & Saving Your Work


4.1 Saving to the iPad

Students may save work on the iPad on a limited basis.   It is recommended that students use cloud storage (google apps, dropbox...).  Storage space will be available on the iPad – but it will NOT be backed up in case of re -imaging.  It is the student’s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion.   iPad malfunctions are not an acceptable excuse for not submitting work.


4.2 Network Connectivity

The Wood River Rural School District makes no guarantee that their network will be up and

running 100% of the time.   In the rare case that the network is down, the District will not be responsible for lost or missing data.


5.  Software on iPads


5.1 Originally Installed Software

The software/apps originally installed by Wood River Rural School District must remain on the

iPad in usable condition and be easily accessible at all times.  Deletion or modification of the originally installed software may result in the loss of the iPad.  From time to time the school may add software applications for use in a particular course.  Periodic checks of iPads will be made to ensure that students have not removed required apps.


5.2 Additional Software

Students are allowed to load appropriate software/apps on their iPads. Students will not synchronize iPads to their home computer.



5.3 Inspection

Students will be selected at random to provide their iPad for inspection.


5.4 Procedure for Reloading Software

If technical difficulties occur or illegal software or non-Wood River Rural School installed apps

are discovered, the iPad will be restored from backup.  The school does not accept responsibility for the loss of any software or documents deleted due to a re -format and re-image.


5.5 Software Upgrades

Upgrade versions of licensed software/apps are available from time to time.   Students will be required to check in their iPads for periodic updates.


6.  Acceptable Use

The use of the Wood River Rural School District’s technology resources is a privilege, not a right.  The privilege of using the technology resources provided by the Wood River Rural School

District is not transferable or extendible by students to people or groups outside the district and terminates when a student is no longer enrolled in the Wood River Rural School District.    This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources.   If a person violates any of the User Terms and Conditions named in this policy, privileges may be terminated, access to the school district technology resources may be denied, and the appropriate disciplinary action shall be applied.    The Wood River Rural School District’s Acceptable Use Policy as well as the Student Handbook shall be applied to student infractions.


Violations may result in disciplinary action up to and including suspension/expulsion

for students.  When applicable, law enforcement agencies may be involved.


6.1 Parent/Guardian Responsibilities

  • Talk to your children about values and the standards that your children should follow on the use of the Internet just as you do on the use of all media information sources such as television, telephones, movies, and radio.

  • Should you want your student to opt out of having an iPad, you will need to sign a letter indicating this, stating the reason(s) why, and understand that your student is still responsible for meeting the course requirements.


6.2 School Responsibilities

  • School will provide Internet and email access to its eligible students while at school.

  • School will provide content filtering of inappropriate materials at school.  While off the school network, content filtering is the responsibility of the parent/guardian.

  • School will provide network data storage areas.  These will be treated similar to school lockers. Wood River Rural School District reserves the right to review, monitor, and restrict information stored on or transmitted via Wood River Rural School District owned equipment and to investigate inappropriate use of resources.

  • School will provide staff guidance to aid students in doing research and help ensure student compliance of the Acceptable Use Policy.




6.3 Student Responsibilities

  • Students will use computer/devices in a responsible and ethical manner.

  • Students will obey general school rules concerning behavior and communication that apply to iPad/computer use.

  • Students will use all technology resources in an appropriate manner so as not to damage school equipment.  This “damage” includes, but is not limited to, the loss of data resulting from delays, non -deliveries, miss -deliveries or service interruptions caused by the student’s own negligence, errors or omissions.  Use of any information obtained via Wood River Rural School District’s designated Internet system is at your own risk.    Wood River Rural School District specifically denies any responsibility for the accuracy or quality of information obtained through its services.

  • Students will help the Wood River Rural School District protect its computer system/devices by contacting an administrator about any security problems they

may encounter.

  • Students will monitor all activity on their account(s).

  • Students should always secure their iPad after they are done working to protect their work and information.

  • If a student should receive email containing inappropriate or abusive language or if the subject matter is questionable, he or she is asked to take a screenshot and submit it to the proper person.

  • Students will return their iPad to the Library at the end of the designated school year.  Students who graduate early, withdraw, are suspended or expelled, or terminate enrollment at Wood River Rural School for any other reason must return their individual school iPad and accessories on the date of termination.


6.4 Student Activities Strictly Prohibited

  • Illegal installation or transmission of copyrighted materials.

  • Any action that violates existing Board policy or public law.

  • Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials.

  • Use of inappropriate chat rooms, sites selling term papers, book reports and other forms of student work.

  • Inappropriate internet/computer games.

  • Use of outside data disks or external attachments without prior approval from the administration.

  • Changing of iPad setting (exceptions include personal settings such as font size,

brightness, etc.)

  • Spamming – sending mass or inappropriate emails.

  • Gaining access to another student’s accounts, files, and/or data.

  • Use of the school’s Internet/email accounts for financial or commercial gain or for

any illegal activity.

  • Use of anonymous and/or false communications such as MSN Messenger, Yahoo

Messenger.

  • Students are not allowed to give out personal information, for any reason, over the Internet.  This includes, but is not limited to, setting up Internet accounts including those necessary for chat rooms, eBay, email, etc.

  • Participation in credit card fraud, electronic forgery or other forms of illegal behavior.


Vandalism (any malicious attempt to harm or destroy hardware, software, or data, including, but not limited to, the uploading or creation of computer viruses or computer programs that can infiltrate computer systems and/or damage software components) of school equipment will not be allowed.

  • Transmission or accessing materials that are obscene, offensive, threatening or otherwise intended to harass or demean recipients.

  • Bypassing the Wood River Rural School content filter through a web proxy.


6.5 iPad Care

Students will be held responsible for maintaining their individual iPads and keeping them in good working order.  Students will be responsible for damages to their iPads.

  • iPad batteries must be charged and ready for school each day.

  • Only labels or stickers approved by the Wood River Rural School District may be applied

to the iPad.

  • iPad cases furnished by the school district must be returned with only normal wear and no alterations to avoid paying a case replacement fee.

  • iPads that malfunction or are damaged must be reported to the Library.  The school district will be responsible for repairing iPads that malfunction.

  • iPads that are stolen or lost must be reported immediately to the Office and the Police Department by the student and/or parent/guardian.


6.6 Legal Propriety

  • Comply with trademark and copyright laws and all license agreements.  Ignorance of the law is not immunity.  If you are unsure, ask a teacher or parent.

  • Plagiarism is a violation of the Wood River Rural High School Student Handbook.   Give credit to all sources used, whether quoted or summarized.  This includes all forms of media on the Internet, such as graphics, movies, music, and text.

  • Use or possession or hacking software is strictly prohibited and violators will be subject to disciplinary action.  Violation of applicable state or federal law will result in criminal prosecution and/or disciplinary action by the District.

6.7 Student Discipline

If a student violates any part of the above policy, he or she will be subject to consequences as listed in the Acceptable Use Policy and Wood River Rural High School Student Handbook.


7.  Protecting & Storing Your iPad Computer


7.1 iPad Identification

Student iPads will be labeled in the manner specified by the school.  iPads can be identified in the following ways:

  • Record of serial number and correlated asset tag.

  • Wood River Rural School label.


7.2 Storing Your iPad

When students are not using their iPads, they should be stored in their school-issued lockers.   The Wood River Rural School District recommends the students use the lock provided on their school -issued lockers to secure and store their iPads.  Nothing should be placed on top of the iPad when stored in their locker.   Students are encouraged to take their iPads home everyday after school, regardless of whether or not they are needed.  iPads should not be stored in a student’s vehicle at school or at home.  If a student needs a secure place to store their iPad, they may check it in for storage with the help desk in the Library.


Do NOT leave your iPad in a place that is experiencing extreme hot or cold conditions

(i.e. car in summer or winter).   Extreme heat will damage the unit itself.   Extreme cold

will cause severe screen damage.


7.3 iPads Left in Unsupervised Areas

Under no circumstances should iPads be left in unsupervised areas.  Unsupervised areas include the school grounds and campus, the lunchroom, computer lab, locker rooms, library, unlocked classrooms, dressing rooms and hallways.  Any iPad left in these areas is in danger of being stolen.   If an iPad is found in an unsupervised area, it will be taken to the Library or the office.  Violations may result in loss of iPad privileges and/or other privileges.


8.  Repairing or Replacing Your iPad Computer


8.1 School District Protection Plan

Wood River Rural School District protection plan reduces the cost of ipad repair to $49 for the 1st and 2nd incident regardless of the actual cost of repair.  The protection plan does not cover lost or stolen iPads.  A required nonrefundable fee of $35 will be collected annually to help offset repairs and replacement in the event of a damaged or stolen/lost iPad.  Wood River Rural School District will supply one replacement in the event of an iPad being lost or stolen.  Additional replacements will cost the student/parent the full value of an iPad (approximately $600).  Parents will need to purchase this protection plan through the Wood River Rural High School office at orientation before their student is allowed to check out an iPad computer.  Also, high school students and their parent/guardian will be required to attend orientation training at Wood River Rural High School before they will be allowed to check out an iPad.  



8.1 School District Protection

The Wood River Rural School District Protection Plan is required to cover iPad replacement in the event of theft or loss.  The protection cost will be $35 annually for each iPad.  Parents will need to purchase this protection plan through the Wood River Rural High School office at orientation or registration before their student is allowed to check out an iPad computer.  Also, high school students and their parent/guardian will be required to attend orientation training at Wood River Rural High School before they will be allowed to check out an iPad.  


If students or parents wish to carry their own additional personal insurance to protect the iPad in cases of theft, loss, or accidental damage, they should consult their insurance agent for details about their personal coverage of the iPad computer.  Most insurance companies will require a rider for electronics and only provide so much coverage and generally a higher deductible.


8.2 Claims

All protection plan claims for accidental damage and maintenance must be reported with the high school office.  In cases of theft or loss, students or parents must file a police or fire report and bring a copy of the report to the principal’s office before an iPad can be replaced with the School District Protection Plan.


9.  Cost of Repairs


Students will be responsible for damages to their iPads including, but not limited to, broken screens, cracked plastic pieces, inoperability, etc. The School District Protection Plan does not cover lost items such as protective sleeves and cables.  Lost items such as cases and cables will be charged the actual replacement cost.


Damage to the ipad is not fully covered by the Wood River District Protection Plan.  The 1st and 2nd incidents of damage will require the students to pay a $49 deductible to cover the repair of the iPad.  Repairs to subsequent damages are the financial responsibility of the student.



Wood River Rural School District

iPad Protection Plan


The Wood River Rural School District recognizes that with the implementation of the iPad Initiative there is a need to protect the investment by both the District and the Student/Parent.    The following outlines the School District Protection Plan.


School District Protection


The Wood River Rural School District Protection Plan is required for students to cover iPad repairs or replacement in the event of theft or loss.  The protection cost will be $35 annually for each iPad.   Yearly School District Protection Plan fees will be placed into an account to self-fund iPad repairs and replacement. The 1st and 2nd damage incidents will cost the student $49 per occurrence.  This plan will include one replacement in the event of theft or loss.  Additional replacements will cost the student/parent the full value of an iPad (approximately $600).  Parents will need to purchase this protection plan through the Wood River Rural High School office at orientation or registration before their student is allowed to check out an iPad.   Also, 7-12 students and their parent/guardian will be required to attend orientation training at Wood River Rural High School before they will be allowed to check out an iPad.   


Personal Home or Homeowners Insurance Coverage


If students or parents wish to carry their own additional personal insurance to protect the iPad in cases of theft, loss, or accidental damage, they should consult their insurance agent for details about their personal coverage of the iPad computer.   Most insurance companies will require a rider for electronics and only provide so much coverage and generally a higher deductible.


Additional Information


In cases of theft, vandalism, or other criminal acts, a police report, or in the case of fire, a fire report must be filed by the student or parent for the protection coverage to take place.  A copy of the police/fire report must be provided to the school office.  


I accept the terms of use of the Wood River iPad Policy.


Parent Name (please print): ____________________________________________


Parent Signature: _______________________________________


Date:  ______________________________







Wood River Rural School District

Student Pledge for iPad Use


  • I will take good care of my iPad.

  • I will never leave my iPad unattended.

  • I will never loan out my iPad to other individuals.

  • I will know where my iPad is at all times.

  • I will charge my iPad’s battery daily.

  • I will keep food and beverages away from my iPad since they may cause damage to the device.

  • I will not disassemble any part of my iPad or attempt any repairs.

  • I will protect my iPad by only carrying it while in the case provided.

  • I will use my iPad in ways that are appropriate, meet Wood River Rural School District

expectations, and are educational.

  • I will not place decorations (such as stickers, markers, etc.) on my iPad or provided case; I will not deface the serial number iPad sticker on any iPad.

  • I understand that my iPad is subject to inspection at any time without notice and remains the property of the Wood River Rural School District.

  • I will follow the policies outlined in the iPad Handbook and the Acceptable Use Policy while at school, as well as outside the school day.

  • I will file a police report in case of theft, vandalism, and other acts covered by insurance as well as report to the Wood River Rural School District.

  • I will be responsible for all damage or loss caused by neglect or abuse.

  • I agree to return the iPad, case and power cords in good working condition.



I agree to the stipulations set forth in the iPad Policies, Procedures, and Information, the Acceptable Use Policy, the iPad Protection Plan, and the Student Pledge for iPad Use.   The documents can be found on the school website or obtained at the Middle/High school office.


Student Name (please print):  ______________________________________


Student Signature:  ____________________________________  Date:________________


Parent/Guardian Name (please print):  ______________________________________


Parent/Guardian Signature:  _______________________________ Date:  _______________


Individual school iPad computers and accessories must be returned to the Wood River Rural Library at the end of each school year.   Students who graduate early, withdraw, are suspended or expelled, or terminate enrollment at Wood River Rural School District for any other reason must return their individual school iPad computer on the date of termination.

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